With One HR you don't pay for extra tools: you get them all from day one. The only thing that changes is what each person sees based on their role and permissions.
Digital time tracking
The Labour Inspectorate can fine companies up to €187,515 for not keeping compliant working time records. With One HR you comply with RD 8/2019 effortlessly: generate ready-to-use legal reports in one click and let your employees clock in easily via the web or mobile app (with optional GPS geolocation if enabled), or from a standard physical device.
- Guaranteed, auditable compliance with RD 8/2019
- Multiplatform clock-in: Web, mobile App with GPS and physical device
- Automatic irregularity alerts
Document management
Employment contracts, salary addenda, company policies or training certificates... all your employees' documentation centralized in a secure digital repository. Send documents in PDF or image format for electronic signature directly from One HR. HR selects where the employee needs to sign, and they can do so from the app or web with full legal validity. The signed document is automatically stored in the repository.
- Electronic signature with full legal validity on the document
- Secure digital repository for all employee documentation
- Real-time tracking of completed and pending signatures
Tickets with AI
Simplify receiving and reviewing the expense tickets submitted by your employees. Each employee can upload their tickets from the app or web, while artificial intelligence automatically extracts the information to speed up the review. The manager only has to check the data and approve or reject each ticket in a few clicks.
- Upload tickets by hand or let AI scan them and extract the data
- One-click approval or rejection by the assigned manager
- Automatic categorization: fuel, per diems, meals...
Shift management
Plan your team's shifts quickly and intuitively from a visual calendar. Organize rotas for one or several weeks, assign shifts individually or in bulk, and publish changes in seconds. Once the rota is ready, One HR automatically notifies each employee via the mobile app or email.
- Visual calendar to create and manage rotas with ease.
- Individual or bulk shift assignment for one or several weeks.
- Real-time schedule and rota management.
Vacation
Manage the whole workforce's vacation from a single place. Employees request their days off from a visual calendar, while One HR automatically calculates the available balance and keeps the calendar updated in real time. Requests follow the approval workflow defined by the company, letting managers and/or HR approve or deny them quickly and centrally.
- Visual calendar to request vacation days
- Automatic calculation of available and used days
- Instant calendar update once the request is resolved
Absences
Centralize the management of your workforce's absences with a clear, organized process. Employees can request sick leave, a permit or a justified absence from the app or web. One HR automatically sends the request to the assigned manager or, if none exists, directly to HR, keeping each employee informed throughout the process via notifications and automatic emails.
- Workflow with manager and HR validation
- Different absence types: sick leave, permit, personal matters...
- Automatic notifications and emails for approval or rejection
Digital payroll
Distribute payslips quickly and securely from One HR. You can upload them individually for one employee or do a bulk upload for the whole workforce. Each payslip is automatically stored in the employee portal and mobile app, where they can view and download it whenever they need it.
- Individual or bulk payslip upload.
- View and download payslips at any time.
- Secure, centralized storage of all salary documentation.
HR analytics
Turn your workforce data into useful insight for better decisions. One HR brings together the key HR indicators in an intuitive dashboard, updated in real time, so you can see your company's evolution at a glance and export reports whenever you need them.
- Real-time KPIs on turnover, retention and absenteeism.
- Demographic analysis of the workforce by age and gender.
- One-click export of reports and metrics to Excel and PDF.
Internal communications that reach the whole team
Corporate emails get lost, WhatsApp groups mix personal and work matters. One HR has its own internal communications channel: publish notices, circulars and announcements with rich text and images, target them to the whole company, a specific department or individual employees, and — most importantly — know exactly who has read them and who hasn't. No noise, no mix-ups, no excuses.
- Announcements segmented by company, department or employee
- Individual read confirmation for each announcement
- Rich editor with images, formatting and attachments
A dynamic org chart of your company
See your whole company structure in an interactive org chart that builds itself from your workforce data. Departments, positions and managers stay up to date in real time — no redrawing diagrams every time someone joins, changes role or leaves.
- Generated automatically from departments and positions
- Reporting lines and teams always up to date
- Explore the whole company hierarchy at a glance
Roles and permissions built around your team
Define who sees and does what in One HR. Admin, HR and employee profiles with permissions tuned per module, so everyone accesses only what they should.
- Admin, HR and employee profiles
- Granular permissions per module and action
- Secure, segmented access to information
Digital onboarding for new hires
Set up a new employee in minutes: access, contracts, documents and data ready from day one, with no paperwork or scattered emails.
- Full employee setup in under 10 minutes
- Contracts and documents digitally signed from the start
- The employee accesses their portal from day one
Import your whole workforce at once
Starting One HR with dozens or hundreds of employees? Upload your entire workforce via bulk import and get everyone set up in minutes.
- Bulk employee import from a file
- Full workforces onboarded in minutes
- Migrate without entering data one by one
Notifications that arrive instantly
Clock-in reminders, leave approvals, new announcements... One HR alerts each employee at the right moment via push notifications in the app and by email.
- Push notifications in the mobile app and web
- Email alerts for important actions
- Automatic reminders for clock-ins and pending tasks
Who's clocked in, in real time
See at a glance who's working, on a break or away at any moment. A live board that reflects your workforce activity instantly.
- Live clock-in status of your whole workforce
- View who's present, on break and away
- Updated to the second, no reload needed
Every employee's full history
Contracts, role changes, holidays, absences and clock-ins: each employee's complete journey is recorded and available whenever you need it.
- Complete record of their time at the company
- Dated changes of role, salary and data
- Quick lookup of the employee's whole history
Fix clock-in errors without friction
An employee forgot to clock in or entered the wrong time? They can request a correction that the manager reviews and approves, always leaving a traceable record.
- Employee clock-in correction requests
- Review and approval by the manager
- Traceable record of every change
How does it compare to what you use now?
Manage your human resources with ease
Join over 13 companies that have ditched spreadsheets, stay labour-law compliant and save over 20 hours a month with One HR.
Coming from another platform? We migrate your data for free