HR software comparison 2026: which one to choose for your company

The Spanish HR software market has matured a lot in recent years. Factorial, Sesame HR and Bizneo HR have become the best-known names, and at the same time have grown more complex: many have moved from a simple flat rate to a module-based model where every additional feature (advanced shift scheduling, analytics, electronic signatures...) carries a separate cost. Here's what to look at before deciding.

First: define what you actually need

• Time tracking compliant with Royal Decree-Law 8/2019 — this is no longer optional in any plan.
• Vacation and leave management with manager approval workflows.
• Shift scheduling, especially if you're in hospitality, retail, or shift-based production.
• Payroll: just payslip distribution, or integrated calculation?
• Multi-company support: if you manage several legal entities, sites or brands, not every platform handles this well out of the box.

The modular pricing model is the fine print to watch

The "per employee per month" price comparison you see on each provider's landing page rarely covers everything you'll actually need. It's common for the entry-level plan to cover basic time tracking and vacation, while advanced shift scheduling, analytics, document management with signatures, or the full employee portal get billed as separate add-ons. The real budget is almost always higher than the advertised entry-level price.

Multi-company groups and holdings: where the difference shows most

If you manage several companies, sites or brands under the same group, it's worth checking firsthand whether the platform genuinely separates data, permissions and configuration by company, or whether it's a layer added after the fact on top of a product built for a single company. This usually shows up in role management: an HR manager at a holding group needs to see several companies without mixing their data, something not every tool handles natively.

Implementation time matters as much as price

A factor that's rarely compared, and that should weigh as heavily as price, is how long it actually takes for the company to become operational: who migrates the historical data (contracts, vacation already taken, signed documents) — the provider or you — and how much time passes between signing and the first employee clocking in on the new system. A "cheap" platform that leaves you spending three weeks migrating data by hand isn't, in practice, more affordable than one that includes migration support.

Where One HR fits

One HR was built directly out of the experience of managing several companies and brands within the same business group, so the multi-company architecture isn't an add-on — it's the starting point. We also take a different approach on pricing: every feature — time tracking, shift scheduling, vacation, payroll, document signing, AI-powered tickets, communications, org chart and analytics — is included by default in the same plan, with no separate paid modules, and we handle the data migration from your previous system. You can find detailed, up-to-date comparisons against Factorial, Sesame HR and Bizneo HR in our comparisons section.

Frequently asked questions